Job Title:
Bilingual Payroll Administrator for Cavicchio's
Description:
Cavicchio Greenhouses located in Sudbury, MA is in search of a Bilingual English and Spanish Payroll Administrator.
Role Description
The Payroll Administrator is responsible for the accurate and timely processing of weekly time and attendance and payroll. Overall responsibility includes performing all duties associated with
• Effectively applying company time and attendance and payroll policies and procedures,
• Balancing and controlling hours, earnings and deductions totals,
• Calculating and inspecting automated system input/output registers and standard reports,
• Calculating, processing and controlling special pay processing,
• Maintaining the integrity and confidentiality of Payroll data,
• Determining and correcting out-of-balance conditions,
• Preparing compliance reports, researching and preparing standard and custom reports for management.
Duties include
1. Entering, checking, and auditing of schedules and punch exceptions for all employees ~300 at peak for weekly pay processing.
2. Processing weekly payroll using E-Time Time & Attendance , and ADP PC Payroll for Windows.
3. Receiving Payroll checks, vouchers and reports. Reviewing reports to ensure that payroll was processed as intended.
a. Sorting and distributing paychecks/pay vouchers.
4. Payroll/Time and Attendance reporting daily, weekly, monthly, and annually
a. Using standard and self-created reports through Reportsmith.
5. Reviewing and processing all payroll-related employee data
a. Activation, terminations, leaves of absence, etc.
b. New Hire setup in payroll and time clock systems
6. Maintaining payroll files and paid time off records such as
a. Vacation, Sick, and Holiday time
7. Providing supporting information to authorized requestors of employee and payroll information
a. Census data
b. Respond to employee questions regarding payroll taxes, paid time off balances and other payroll information.
c. Unemployment inquiries
d. Calculation of retro active pay
e. vacation and sick pay
f. timely resolution of outstanding payroll and accounting issues
8. Ensuring compliance with all applicable federal, state and local tax regulations as well as wage and hour laws.
9. Performing all quarter-end and year-end audits including file reconciliation, adjustments, and W-2 distribution.
10. Researching payroll laws and regulations to ensure compliance.
Minimum Qualifications:
Skills/ Position Requirements
• Must enjoy processing time and attendance / payroll.
• Must have ability to maintain confidentiality.
• Outstanding attention to detail.
• Good verbal and written communication skills employee friendly approachable.
• Speak, understand, read and write English and Spanish.
• Excellent organizational skills.
o Ability to analyze and resolve problems through effective customer service interface and communication.
o Must be able to work under time constraints to ensure that deadlines are met.
o Must be able to multitask and prioritize in accordance with changing deadlines and priorities.
o Be able to handle high volume 300+ employees while working in fast paced environment.
• PC literate Windows, Excel, Word, Internet .
o Payroll Experience using third party software ADP Preferred .
o Timekeeping software experience E-time is a plus .
o Report writing experience desired ReportSmith a plus .
• Have knowledge and experience with federal and tax laws.
• Have previous experience with garnishments, and levies.
• Must be able to make sound independent decisions based on available data
Wages, Salary and Benefits:
Cavicchio Greenhouses Inc. offers competitive pay and a complete benefits package upon eligibility.
Benefits include
Environment Fun, Casual, Friendly, Team and success oriented, hard work and dedication noticed and acknowledged. Insurances Medical and Dental Insurance BCBS/MA with company contribution and an HRA. Employee premium portions are available on a pre-tax basis. We also offer Life, Short Term Disability, Cancer and Accident Insurances Colonial Insurance . Tax Savings Flexible Savings Account for Medical Expenses and Dependent Care Paid Time Off Vacation, Sick, Holiday Retirement Savings Profit Sharing, 401 k .
Application Requirements:
Please submit resume to jobs@cavicchio.com attn
Krisztina Szabo.
Thank you.
Application Deadline:
2010-03-15